Advancement Services Coordinator
St. Mark’s School of Texas
Advancement Services Coordinator – Job Profile
April 2026
Position: Advancement Services Coordinator
Department: Office of Development & Alumni Relations
About St. Mark’s
Founded in 1906, St. Mark's School of Texas is a non-sectarian, college-preparatory, independent day school for boys in grades one through twelve. The School’s charter states that it is “designed to afford its students well-rounded physical, intellectual, moral, and religious training and instruction.” The School is intended to be a diverse community of teachers and students who share a love of learning and who strive for high achievement in whatever they undertake.
St. Mark’s aims to prepare young men to assume leadership and responsibility in a competitive and changing world. To this end, the School professes and upholds certain values. These values include the discipline of postponing immediate gratification in the interests of earning eventual, hard-won satisfaction; the responsibility of defending one’s own ideas, of respecting the views of others, and of accepting the consequences for one’s own actions; and an appreciation for the lively connection between knowledge and responsibility and the obligation to serve.
Position Description
St. Mark’s School of Texas seeks an Advancement Services Coordinator to principally process accurate and timely gift acknowledgments and receipts. As a member of the St. Mark’s Fund Team, this individual’s primary responsibility is to manage gift inflows and acknowledgments while providing consistent reporting and analysis to inform strategy and execution of broad solicitations and stewardship efforts. As a key liaison between the Business Office and the Development and Alumni Relations Team, the Coordinator will partner with Business Office colleagues on duties such as monthly account balancing, the School’s annual audit, and completing the gift-related section(s) of the Form 990. This individual will also assist in staffing and support of St. Mark’s Fund and Development and Alumni Relations Events throughout the year. This position reports to the Director of the St. Mark’s Fund. This is a nonsupervisory role.
Responsibilities
- Process accurate and timely gift acknowledgments and receipts.
- Provide consistent reporting and analysis that will help inform strategy.
- Serve as a key liaison between the School’s Business Office and Development and Alumni Relations.
- Support St. Mark’s Fund and Development and Alumni Relations Events.
- Help execute mailings.
- Timely and accurate gift data entry from multiple giving platforms.
- Timely and accurate correspondence with funding partners, including foundations, financial institutions, family offices, etc.
- Leverage software and tools that improve the accuracy, efficiency, and timeliness of the gift acknowledgment process.
- Strengthen philanthropic engagement among all St. Mark’s constituencies.
- Assist with stewardship activities, including donor recognition, on-campus signage, and faculty and staff recognition.
- Assist with volunteer management.
- Support activities, initiatives, and events sponsored by the Development Office as needed.
- Represent St. Mark’s in an official capacity as needed and requested.
- Perform additional duties as assigned.
Experience, Qualifications, and Skills
- A bachelor’s degree is required.
- Demonstrated proficiency in Word, Excel, and PowerPoint.
- Expertise preferred in Raiser’s Edge or commensurate database software.
- Demonstrated written and verbal communication skills required.
- Genuine care for people and a desire to serve, through a high level of customer service.
- Known for strong integrity, a trusted reputation, and a straightforward, personal approach that honors every commitment.
- Entrepreneurial, bright, highly motivated, hard-working, and committed to excellence
- A work ethic marked by enthusiasm, desire to innovate, tenacity, follow-through, courage of conviction, and setting an example for others.
- The ability to support volunteers.
- Well-developed interpersonal skills to deal effectively with a wide range of constituents
- Proficient in navigating social settings, building meaningful community relationships, and inspiring others with enthusiasm. Exhibits an accessible and approachable demeanor.
- An ability to think systematically and be detail-minded, while remaining focused on the big picture and the School’s mission.
- A well-organized, results-oriented mindset with a high energy level and strong sense of urgency.
- An industrious, independent-minded, and determined outlook, with a drive to achieve results.
- Someone who responds well to feedback and can deal successfully with challenging circumstances.
Physical Requirements/Working Environment
- May work around standard office conditions subject to frequent interruptions. Repetitive use of a keyboard at a workstation. Use of manual dexterity. Occasional exposure to large crowds and outdoor activity. Ability to work outside of normal working hours. Must be able to lift up to 50 lbs. Some travel may be required.
St. Mark's School of Texas does not discriminate in any employment practice on the basis of race, color, national or ethnic origin, religion, gender, sexual orientation, disability, age, or veteran status.