Database Coordinator Job Description

Office of Development and Alumni Relations

Trinity Episcopal School seeks a highly qualified individual to fulfill the role of Database Coordinator. It is expected that this person will embrace the mission and core values of Trinity Episcopal School and uphold policies set forward by the administration and the Board of Trustees. This position is available immediately.

Trinity Episcopal School is an inclusive, forward-thinking, faith-based PK-8 independent school that meets each student where they are to nurture the whole child’s academic, social, physical, emotional, and spiritual growth. Trinity is in West Lake Hills, close to downtown Austin, Texas.

At Trinity, you’ll have the opportunity to thrive in a supportive work environment. We are a welcoming, open, and inclusive workplace reflective of our organizational values around respect, diversity, and equality.

Our Mission: At Trinity Episcopal School, we will nurture each child academically, physically, emotionally, and spiritually. We will honor each child’s spirit for learning and life, ever mindful that we are all children of God.

Overview of Position:

The Database Coordinator works closely with the Manager of Stewardship and Donor Relations and the entire Development team to implement Trinity’s fundraising efforts. The candidate must be a strong multi-tasker, have outstanding communication, interpersonal, and research skills, work well under limited supervision, and be extremely organized. The ideal candidate will exude a can-do spirit and a heart for service. Team members are expected to pitch in where and when needed. Prior experience in a nonprofit fundraising position is preferred but not required.

Position Description

Reporting to the Manager of Stewardship and Donor Relations, the Database Coordinator oversees the use, accuracy, and integrity of Trinity Episcopal School’s development constituent management database.

Essential Duties and Responsibilities:

Constituent Data Management & Maintenance:

• Manages annual database maintenance and enforces consistent data protocols.
• Updates constituent records across constituent management software and adjunct platforms (e.g., event and annual fund software).
• Conducts research to locate missing or lost constituent contact details.
• Processes death notices and updates records accordingly.
• Maintains accurate physical files to substantiate digital constituent data.

Gift Processing & Acknowledgments:

• Enter gifts, produce donor acknowledgments (within 48 hours), and issue pledge reminders.

Reporting, Queries & Analytics:

• Produces recurring (annual, quarterly, monthly) and ad-hoc queries, lists, exports, and reports to support Development initiatives, solicitations, and mailings.
• Manages and executes routine data reporting for benchmarking.

Business Office Liaison:

• Generates gift reports for financial alignment.
• Produces monthly and end-of-year reconciliations in coordination with the Business Office and Controller and in partnership with the Manager of Stewardship and Donor Relations

Event Operations & Prospect Research:

• Supports special events such as Palooza, Trinity City Limits, and more, including processing event reservations, managing attendee lists, and producing name tags, etc.
• Assists Manager of Stewardship and Donor Relations with prospect research.

Other Duties as Assigned

Required Qualifications:

1. Bachelor’s Degree, preferred
2. 1-2 years' experience in the nonprofit field, preferably in fundraising
3. Excellent interpersonal and communication skills
4. Highly organized and acute attention to detail
5. Able to multitask and meet deadlines
6. Fast learner
7. Solid computer literacy, including spreadsheets, presentations, documents, and skills in using the internet for research
8. Analytical and comfortable working with databases
9. Comfortable working independently and in a team environment
10. Commitment to the mission of Trinity
11. Experience with constituent relationship management (CRM) databases such as Raiser’s Edge or Veracross

Benefits

Trinity Episcopal School offers a variety of benefits, including free lunch, Medical, Dental & Vision Insurance, Life and Short-term Disability Insurance, a 403b Defined Contribution Plan (with an employer base contribution and potential matching contribution), paid holidays, as well as paid sick and personal leave, to all eligible employees.

Year-round Staff members also receive paid vacation time.

To Apply:

Please submit your resume and any letters of recommendation to Human Resources via email to employment@austintrinity.org, or by mail to:

ATTN: Human Resources

Trinity Episcopal School 3901 Bee Cave Road Austin, Texas 78746

You may also fax resumes and letters of recommendation to 512-472-2337. No phone calls or drop-in interviews, please.

Trinity Episcopal School invites all qualified individuals who share our core values to apply for positions. All employees must be able to support Trinity’s mission as a Christian school.

Trinity Episcopal School provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.

Trinity Episcopal School complies with applicable state and local laws governing

non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.

Trinity Episcopal School expressly prohibits any form of unlawful employee harassment based on race, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Trinity Episcopal School employees to perform their expected job duties is not tolerated.