Database Manager

DATABASE MANAGER

PART TIME (15–20 HOURS/WEEK), NON-EXEMPT

REMOTE WORK OPTION AVAILABLE

THIS IS THE JOB FOR YOU IF YOU…

• Love working behind the scenes to ensure data is accurate, reliable, and meaningful.
• Enjoy building systems that help others do their work more effectively and strategically.
• Are highly detail-oriented, organized, and take pride in clean, well-maintained databases.
• Find satisfaction in translating data into insights that support relationship-building and informed decision-making.
• Are comfortable working independently while collaborating closely with a mission-driven team.

The Database Manager plays a critical role in strengthening Bosque School’s fundraising, engagement, and reporting efforts by ensuring the integrity, accuracy, and strategic use of advancement data. As the backbone of the Philanthropy Office’s information systems, this position manages the school’s advancement database, supports gift processing and acknowledgement workflows, produces reports and analytics, and maintains systems that track donor engagement and prospect activity. This role enables data-driven decision-making and supports meaningful relationships with donors, alumni, families, and community partners.

RESPONSIBILITIES

Database Administration & Data Integrity

• Serve as the primary administrator for Bosque School’s advancement database, maintaining accurate and complete records for donors, alumni, parents, students, staffulty, trustees, and friends of the school.
• Establish and enforce data entry protocols, coding standards, and regular data hygiene practices.
• Conduct routine audits to identify and resolve discrepancies in constituent, gift, and engagement records.
• Maintain integrations between the advancement database and other institutional systems.
• Create and maintain clear documentation for database procedures and best practices.

Gift Processing & Acknowledgement Support

• Accurately enter and reconcile gifts, pledges, payments, matching gifts, and sponsorships in collaboration with the Business Office.
• Generate timely gift acknowledgements, pledge reminders, donor receipts, and year-end tax statements.
• Track restricted and unrestricted giving in alignment with gift agreements and audit standards.
• Support monthly reconciliation and prepare audit-ready reports as needed.

Reporting, Analytics & Data Insights

• Produce queries, exports, dashboards, and reports to support annual fund efforts, leadership giving strategy, board reporting, and donor segmentation.
• Generate regular fundraising metrics, including participation, revenue projections, pipeline health, and donor movement.
• Support year-over-year analysis and the development of meaningful performance indicators.

Prospect Management & Research Support

• Maintain prospect management systems, including moves management tracking, portfolios, and activity logs.
• Create donor profiles and research summaries to support discovery meetings and cultivation strategies.
• Partner with the Director of Philanthropy and Major Gifts Officer to track donor movement and identify new prospects.
• Assist with campaign segmentation, stewardship programs, and alumni engagement initiatives.

Cross-Departmental Collaboration

• Coordinate with the Business Office to ensure alignment between financial and advancement records.
• Partner with Admissions & Enrollment to capture engagement insights relevant to philanthropy.
• Collaborate with Marketing & Communications on mailing lists, segmentation, and event communications.
• Provide database training and troubleshooting support to Philanthropy team members.

Professionalism & Community Engagement

• Maintain a high standard of confidentiality, professionalism, and responsiveness.
• Stay current on best practices in nonprofit database management and reporting tools.
• Contribute to a positive, collaborative, and mission-driven work culture.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• Bachelor’s degree required; associate degree with significant relevant experience considered.
• 3–5 years of experience managing nonprofit or school advancement databases.
• High proficiency with Raiser’s Edge or comparable systems.
• Strong skills in query building, reporting, and data segmentation.
• Advanced Excel skills and comfort working with data analysis.
• Experience with wealth-screening tools (e.g., iWave) preferred.
• Exceptional attention to detail and organizational skills.
• Ability to explain technical information to non-technical colleagues.
• Ability to work independently while remaining a collaborative team member.
• Commitment to Bosque School’s mission, core values, and Equity, Community, and Culture Principles and Best Practices, and the creation of a progressive, student-centered, inquiry-based educational model.

WHO WE ARE:

Bosque School, founded in 1994, is a non-profit, co-educational independent school serving approximately 350 students in grades 6-12, located in sunny, culturally dynamic, and affordable Albuquerque, New Mexico. Our mission is to create transformative learning experiences that empower a diverse community of students to lead lives of intellectual curiosity, personal integrity, and compassionate contribution to a more just world. We manifest our mission through our core values of inspiring academic excellence, cultivating community, fostering integrity, and learning from place. Our dynamic, immersive, interdisciplinary learning environment challenges each student to think critically, creatively approach problems, and collaborate effectively with cultural competence. Bosque School has been voted the best private school in Albuquerque multiple years running by the Albuquerque Journal Readers’ Choice Awards. Click here to experience a virtual tour of Bosque School. For out-of-state candidates, you can access information about relocating to Albuquerque on our employment page.

HOW TO APPLY

Bosque School invites interested candidates to submit the following materials for consideration:

• A completed Employment Application
• A cover letter that includes your interest in the role and salary expectations
• A current resume

Please email all materials to applicant@bosqueschool.org. Applications will be reviewed as they are received, and the position will remain open until filled.

NON-DISCRIMINATION POLICY

Bosque School is an equal opportunity employer and makes all employment decisions, including those related to recruitment, hiring, training, promotion, and recognition of individuals on the basis of their ability and job-related qualifications and without regard to race, gender, religion, national origin, sexual orientation, disability, or any other classification proscribed under applicable federal, state, or local law. We actively seek diversity among faculty and administration as well as among students. The school complies with the law regarding reasonable accommodations for employees with disabilities. Applicants requiring reasonable accommodation in order to participate in the application/interview process are requested to contact the School to arrange such accommodation.