Facilities Manager - Alcuin

Facilities Manager

Alcuin School is seeking an experienced Facilities Manager who takes pride in leading from the front and ensuring that every building, system, and outdoor space supports a safe, well-run, and mission-driven school environment. This full-time, exempt leadership role blends strategic oversight with hands-on work, supervising a dedicated facilities team while serving as the School’s point of accountability for maintenance, safety, inspections, vendor coordination, and emergency response across a 12-acre campus. We are looking for a practical, steady leader who values teamwork, operational excellence, and the satisfaction that comes from keeping a complex campus running smoothly every day.

JOB SCOPE

This position provides daily operational leadership and long-range planning for campus facilities and grounds. The Facilities Manager balances strategic oversight with active, hands-on involvement, ensuring facilities-related work is completed efficiently, safely, and in alignment with School priorities, regulatory requirements, and best practices in independent school operations.

ESSENTIAL FUNCTIONS

 Leadership & Supervision

• Directly supervises, coaches, and evaluates Maintenance Technicians, including work assignment, scheduling, prioritization, and performance management
• Ensures equitable distribution of work and adequate coverage for daily operations, events, and emergency response
• Provides technical guidance and mentorship to Facilities staff, modeling safety, professionalism, and accountability
• Maintains a collaborative working relationship with the Security Director and Security team to support campus safety and emergency readiness

 Facilities & Grounds Management (Hands-On Leadership)

• Oversees and actively participates, as needed, in the maintenance, repair, and upkeep of campus buildings, grounds, systems, and equipment
• Performs hands-on maintenance and repair work when necessary, particularly during emergencies, staff absences, or high-priority situations (weather, power outages, etc.)
• Conducts regular inspections of facilities and grounds to identify safety hazards, maintenance needs, and operational risks

 Preventive Maintenance & Capital Support

• Develops, implements, and monitors preventive maintenance programs for buildings, grounds, vehicles, such as school buses, and major equipment, such as HVAC equipment
• Tracks deferred maintenance and recommends priorities to Operations and Finance leadership
• Provides input, coordination, and on-site support for capital projects, renovations, and major repairs, in partnership with the CFO / Associate Head of School for Operations & Finance

 Budget & Resource Management

• Manages the facilities operating budget, including forecasting, monitoring expenditures, and controlling costs
• Oversees inventory of tools, equipment, and supplies in accordance with approved purchasing processes
• Recommends cost-effective solutions and long-term investments to support campus needs

 Vendor, Contractor & Inspection Coordination

• Serves as the primary point of contact for facilities-related vendors, contractors, and service providers, such as HVAC, cleaning crews, landscapers and janitorial services
• Schedules, oversees, and verifies work performed by external vendors to ensure quality, safety, and minimal disruption to school operations
• Coordinates and supports required inspections by authorized agencies, including but not limited to elevators, fire/life safety systems, health inspections, and other regulatory reviews

Safety, Compliance & Risk Management

• Oversees facilities-related compliance with OSHA standards, asbestos, fire and life safety requirements, and applicable operational regulations
• Partners with the Security Director and Security team on emergency preparedness, inspections, drills, and safety initiatives
• Ensures timely documentation, corrective actions, and follow-up related to safety findings and inspections
• Responds to facilities-related emergencies, including after-hours and weekend situations, as required

 Operations & Communication

• Serves as facilities liaison to administrators, faculty, staff, and event coordinators
• Communicates facilities priorities, timelines, and limitations clearly and professionally
• Oversight of buses/support drivers' program

Events, Rentals, Logistics

• Supports facilities logistics for school events, campus moves, and special projects
• Attends after-hours and weekend events as necessary

 MARGINAL FUNCTIONS

• Make runs to pick up supplies, parts and tools as needed
• Attend department meetings and assigned events
• Performs any other tasks assigned by the Head of School or Associate Head of School for Finance & Operations

KNOWLEDGE, SKILLS, ABILITIES AND OTHER REQUIREMENTS

Required:

• Ability to provide documents verifying authorization to work in the U.S.
• Must pass Criminal Background Checks and Drug Testing
• Ability to provide documentation verifying authorization to work in the U.S.
• Must successfully pass required criminal background checks and screenings
• Bachelor’s degree or ten (10) years of equivalent experience in facilities management or a related field
• Minimum of five (5) years of demonstrated experience supervising a facilities or maintenance team
• Strong working knowledge of building systems, grounds maintenance, and general repair practices
• Demonstrated ability to lead in a hands-on, operational environment
• Knowledge of OSHA requirements, fire/life safety standards, and facilities-related inspections
• Strong organizational, project management, problem-solving, and decision-making skills
• Effective communication skills with staff, administrators, vendors, and regulatory agencies
• Valid driver’s license
• Basic computer skills, including email and electronic work request systems
• Ability to read, write, and speak English

 Preferred:

• Experience in an independent school or educational campus environment
• Bilingual English/Spanish

Job Conditions

• This role requires regular presence on campus and the ability to move throughout buildings and grounds
• The position involves standing, walking, climbing, lifting, and working indoors and outdoors in varying weather conditions
• Availability for after-hours and weekend work is required to respond to emergencies, scheduled repairs, and special events
• Frequently lift up to 50 lbs. of supplies or equipment
• Crawl under or around furniture, fixtures, and other confined spaces to perform maintenance and repairs
• Climb ladders and reach to perform tasks

Pay Range

Pay is based on experience and is competitive with independent schools in the Dallas, Texas, area.

Benefits

Full-time faculty and staff at Alcuin School are provided with the following benefits:

• High Deductible Health Plan (HDHP)
• Health Savings Account (HSA)
• Alight
• Employee Assistance Program (EAP)
• Voluntary Dental Plan
• Vision Plan
• Basic Life/AD&D Plan
• Long Term Disability (LTD) Plan
• 403b Plan
• Long Term Care (LTC) Plan
• Aflac
• Legal Shield

Why Work at Alcuin School

Alcuin School is a mission-driven Montessori and International Baccalaureate (IB) community that values professionalism, collaboration, and people who take pride in doing meaningful work. We offer a supportive environment where expertise is respected, teamwork is essential, and leaders are trusted to make decisions and improve systems. At Alcuin, you will be part of a school that invests in its campus, prioritizes safety, and recognizes the critical role facilities professionals play in creating an environment where students and educators can thrive.

Alcuin School is an Equal Opportunity Employer. All persons will receive consideration for employment without regard to gender (including gender identity, gender expression and gender reassignment), race (including color, nationality, ethnic or national origin), religion or belief, marital or civil partnership status, disability, age, sexual orientation, pregnancy or maternity, trade union membership or membership in any other legally protected category. We strive to create an inclusive environment, empower employees, and embrace diversity.

Local candidates only, no search firms please.

How to Apply

Qualified candidates can submit a cover letter and resume to HR@alcuinschool.org — please put Facilities Manager in the subject line.