Staff Accountant

POSITION DESCRIPTION

Position Title:    Staff Accountant                                                Reports to: Controller

DOL Status:        Full Time – 12 months                                       Date of Last Update: 6/29/2026

FLSA Status:      Exempt                                                               Approved By: Controller

Location/Dept:   Business Office/Administration                          Completed By: Human Resources

GENERAL POSITION SUMMARY

The Staff Accountant handles the day-to-day operations of accounting for the school, ensuring process and data validity, completeness and accuracy. This role requires a detail-oriented individual to support the school's mission and ensure financial transparency and compliance.

JOB SCOPE

Works independently, but firmly within the procedures established by the Controller and policies, with the ability to meet strict daily, weekly, bi-monthly, monthly, quarterly and annual deadlines expected of an accounting function.

ESSENTIAL FUNCTIONS

• Prepares journal entries accurately and timely ensuring entries are properly classified and recorded.
• Handles weekly accounts payable processing, including accurate invoice entry, account coding and timely vendor payments.
• Handles student billing processes, including invoicing, payment processing, and delinquency reporting, to maintain up-to-date financial records.
• Communicates and resolve outstanding balances in a professional manner.
• Receives, processes, and deposits payment receipts and gifts, and ensures their proper application to the General Ledger.
• Prepares payroll journal entry for review in accounting software.
• Runs monthly reports and post journal entries to reclassify corrections as needed.
• Prepares annual 1099 reporting process.
• Manages school credit cards and monthly reconciliation.
• Completes Quarterly Sales tax reporting and processing.
• Assists the Controller in preparing for and conducting annual audits, providing necessary financial documentation.
• Maintains General Ledger and all subsidiary ledgers using Generally Accepted Accounting Procedures (GAAP).
• Processes all month-end and year-end General Ledger closings for investment accounts.
• Provides schedules of account analysis and other periodic and year-end closing data as needed and as required for outside auditors.
• Collaborates with the development team to generate and deliver financial data reports to support fundraising and development initiatives.
• Helps identify process improvements to improve accounting accuracy and efficiency
• Maintains comprehensive up-to-date accounting policies and procedures for the Business Office.

MARGINAL FUNCTIONS

• Stays updated with federal, state, and local financial regulations, especially those pertaining to non-profit organizations.
• Attends school functions and meetings as outlined in the Employee Handbook, employment contract or as required.
• Supervises children during carpool as needed.
• Other tasks as required to assure the smooth operation of the Business Office

KNOWLEDGE, SKILLS, ABILITIES AND OTHER REQUIREMENTS

Required:

• Ability to provide documents verifying authorization to work in the U.S.
• Must pass Criminal Background Checks, reference checks and Drug Testing
• Bachelor’s degree in Accounting or Finance
• 3-years accounting experience with demonstrated advancement in responsibilities
• Ability to maintain confidentiality and exercise discretion
• Working knowledge of GAAP
• High degree of proficiency with the Microsoft Office suite of products, and familiarity with comprehensive accounting software systems
• Ability to organize complex sets of information and present ideas and numbers clearly (written and verbal)
• Attention to detail and organizational skills are critical
• Ability to interact and communicate appropriately and professionally, as a team player, with parents, students, and colleagues

Preferred:

• Not-for-Profit fund experience
• Experience with the Blackbaud suite of non-profit accounting and fundraising products or other Enterprise Resource Planning Software (e.g. SAP, Oracle, Senior Systems)

SUPERVISORY RESPONSIBILITY

• None

INTERNAL CONTACTS

• Head of School
• Business Office and IT staff
• Admissions Office
• Administrators in other academic and support divisions

EXTERNAL CONTACTS

• Parents
• Vendors
• Contractors

EQUIPMENT USED

• Laptops, tablets and land-line phones as assigned
• Projectors and/or TV Monitors for presentations

JOB CONDITIONS

• Works in standard office conditions and climates
• Ability to perform repetitive tasks such as using a keyboard
• Works outdoors in various climates supervising children at carpool

Physical Demands and Working Conditions

ENVIRONMENTAL CONDITIONS

CLICK HERE TO APPLY.

ABOUT ALCUIN SCHOOL

Alcuin School, one of the largest accredited Montessori schools in the U.S., along with the International Baccalaureate Middle Years and Diploma Programs, provides an ideal learning environment that guides and nurtures the full development of the child from 18 months to 18 years of age. Alcuin School is an Equal Opportunity Employer. All persons will receive consideration for employment without regard to gender (including gender identity, gender expression and gender reassignment), race (including color, nationality, ethnic or national origin), religion or belief, marital or civil partnership status, disability, age, sexual orientation, pregnancy or maternity, trade union membership or membership in any other legally protected category. We strive to create an inclusive environment, empower employees, and embrace diversity. We encourage everyone to respond.