Assistant to the Head of Upper School

About our school:

Located in the hills of southwest Austin, Texas, St. Michael’s Catholic Preparatory School is an outstanding co-educational Independent Catholic school serving students from Pre-Kindergarten through 12th grade in Austin, Texas. The Lower School is comprised of PreK 3-4th grades, the Middle School houses grades 5-8, and the Upper School contains grades 9-12. We are distinguished by our Catholic tradition, a welcoming and diverse community, excellent academic programs and a variety of extracurricular activities. Additionally, we are a technology rich school. Thus teachers and staff are expected to demonstrate meaningful skill with technology and an enthusiasm for technological growth in order to create authentic learning experiences for their students. Teachers at St. Michael’s Prep further serve as role models that inspire students to critically think, reflect, explore and apply their faith concretely to their lives. We are one community, on two campuses, with three divisions, united in our commitment to put students first as we educate them in mind, body, and spirit

• Our values: Integrity, Courage, & Excellence
• Our mission: St. Michael’s Prep cultivates a transformative, Independent school experience rooted in Catholic spirituality where we seek excellence in every pursuit and form virtuous leaders who positively impact the world.

We are anchored by the Catholic Social Teachings (CST) and promote inclusion by advocating for a society based on love and justice, where all people have inherent dignity. We are passionate about cultivating a diverse and inclusive working and learning environment, celebrating and supporting differences.

We employ and optimize practices that promote growth of critical thinking, collaboration, communication, and creativity.

Summary of Position:

St. Michael's Prep seeks a dynamic, experienced, collaborative, and joy-filled professional to fulfill the role of Assistant to the Head of Upper School. This 12-month, non-exempt, hourly position fulfills the mission of our Independent Catholic School by providing general organizational support within the framework of the school's philosophy, organization, and policies. The Assistant to the Head of Upper School supports the administrative needs of the Head and assigned office duties. The Assistant to the Head of Upper School has decision-making responsibilities within essential job functions, in keeping with school policies. The position is hired and evaluated by the Head of Upper School.

Essential Duties and Responsibilities:
Responsibilities include but are not limited to:

• Supports and upholds the philosophy of Catholic education and the mission of the school
• Supports and adheres to the Code of Conduct and policies and procedures of the school
• Maintains confidentiality regarding school matters
• Provides comprehensive secretarial duties for the Head of Upper School and the school office
• Supports the Head of Upper School in the preparation of documents, reports, and correspondence
• Supports the Head of Upper School in their work with personnel, facilities, vendors, and volunteers
• Assists in maintaining the Head of Upper School's calendar
• Assists in front desk operations/coverage on an as needed basis
• Maintains current and accurate records according to school policy
• Meets staff development guidelines as set forth by local administration
• Demonstrates professionalism in conduct, demeanor, and work habits
• Maintains a work schedule that maximizes availability to the school, students and staff
• Supports Head of Upper School in managing the Upper School budget and budget process

Important job functions:

• Serves as a professional representative of the Head of Upper School
• Communicates effectively with those in the school community
• Collaborates with peers to enhance the work environment and support organizational planning

Minimum qualifications:

• High school diploma or equivalent
• Experience as secretary or administrative assistant

Knowledge, abilities, and skills:

• Knowledge of Microsoft Office and Google applications
• Knowledge of use of office equipment
• Able to communicate effectively in both written and verbal form
• Able to work well with others in the school community
• Skill in handling multiple tasks simultaneously
• Skill in organizing and relating information in an understandable format
• Skill in job-appropriate technology
• Skill in critical thinking and planning

Working Conditions:

• Required to work some nights and weekends
• Required to manage high to moderate levels of stress
• Required to work a minimum of a full school day
• Required to work in standard office and school conditions

Mental/Physical Demands:

• Required to lift or carry office supplies, furniture, and equipment
• Required to maintain composure in all interactions
• Required to sit, stand, bend, stoop, reach, grab, pull, hear, see, and speak on a daily basis
• Required to perform repetitive physical tasks such as computer keyboarding, writing, and reading

Application Requirements

Qualified candidates should complete an online employment application and attach a cover letter and résumé. You will receive an email confirming receipt of your application and additional details to complete the application process. Contact hsloan@smcprep.org

More about St. Michael's Prep

St. Michael’s Catholic Preparatory School is an Equal Opportunity Employer and offers equal employment opportunity to all applicants for employment and all employees without regard to race, color, religion, sex, gender, national origin, age, physical or mental disability, genetic information, veteran status, military service, application for military service, or any other status protected by applicable law.

Apply Today!

To join us in our mission to form virtuous leaders who positively impact the world apply here: https://www.smcprep.org/about/employment#.