Human Resources Director

The John Cooper School

Human Resources Director

Job Description

Job Title: Human Resources Director

Reports To: Chief Financial Officer

FLSA Status: Exempt

POSITION OVERVIEW

The John Cooper School seeks a dynamic and experienced Director of Human Resources to join our leadership team and advance the mission of the School. This senior administrative role will oversee all aspects of human resources strategy and operations, supporting our dedicated faculty and staff while fostering a positive workplace culture aligned with Cooper’s values.

KEY RESPONSIBILITIES

Responsible for overseeing the school’s human resources functions including but not limited to the maintenance of personnel records, legal compliance, compensation, benefits administration, staffing strategies and personnel issues.

ESSENTIAL DUTIES AND RESPONSIBILITIES

STRATEGIC LEADERSHIP

•  Develop and implement comprehensive HR strategies that support the school’s mission and strategic goals
•  Partner with the Head of School and senior leadership team on organizational development initiatives
•  Lead efforts to enhance employee engagement, retention, and satisfaction

BENEFIT AND PAYROLL ADMINISTRATION:

• Supervise and guide payroll policies and procedures
• Execute the issuance of employment agreements and compensation statements
• Oversee and manage onboarding of all employees, including new employee orientation and documentation process
• Manage and coordinate benefit programs - Health, Dental, Vision, HSA, FSA, 403(b) Retirement Plan, Short-Term & Long-Term Disability, Life/AD&D and COBRA - for employees, including all employee communication, problem solving and claims resolution
• Manage annual open enrollment
• Work with school benefit broker and all external vendors to manage all benefit plans
• Communicate plan changes/comparisons during Open Enrollment periods to assist employees in becoming educated in all benefits options
• Ensure Summary Plan Descriptions are in legal compliance
• Ensure compliance of all plans with all federal and local applicable laws and statutes, i.e. ACA, HIPPA, ERISA IRS guidelines and filing of the 5500
• Administer all aspects of the school’s 403(b) retirement plan, ensuring compliance with IRS and DOL regulations and the plan document
• Manage the 403(b) annual compliance testing, annual audit and filing of the 5500
• Serve on the 403(b) fiduciary committee and schedule quarterly meetings with external plan consultant
• Reconcile and process invoices for all benefit programs on a monthly/quarterly basis
• Maintain secure and confidential benefit related files and records
• Manage and process all, Worker’s Compensation claims, Texas Workforce Commission claims and FMLA claims
• Collaborate with the Head of School & Associate Head of School on employment performance and disciplinary practices, solutions and action plans

EMPLOYEE RELATIONS:

• Conduct internal investigations relating to employee complaints
• Consult administrators and employees regarding employee disciplinary problems, resolving personnel issues and providing mediation when necessary
• Manage employee separation process for both voluntary/involuntary terminations
• Conduct and manage background checks for employees and contractors
• Ensure compliance with federal and state statutes/laws such as FMLA, ADA, Sexual Harassment, Worker’s Compensation, Title VII, and ERISA.
• Maintain/edit/update job descriptions for all positions. Complete periodic job description audit and ensure appropriate classifications under the Fair Labor Standards Act
• Manage employee recruitment, including employee page on the website, placement of opportunities in appropriate venues; and the receipt, acknowledgement and dissemination of all candidate materials; management of the search process and maintenance of search documentation to ensure EEOC compliance
• Revise/update employee handbook as needed and maintain current file of Acknowledgments
• Provide training on various HR topics including interviewing skills, employee coaching and performance reviews

PERSONAL ATTRIBUTES AND COMPETENCIES

• Commitment to the mission and values of independent school education
• High level of integrity and professional ethics
• Collaborative leadership style with ability to work effectively across all levels
• Flexibility and adaptability in a dynamic school environment
• Ability to maintain all employee information with absolute confidentiality
• Strong customer service/communication skills
• Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, organize own work, set priorities, and meet critical time deadlines
• Ability to respond and follow through on all assignments/responsibilities in a timely manner; use time efficiently
• Attention to detail; demonstrate accuracy and thoroughness
• Comfortable working with/learning new technologies
• Self-starter who can work independently to problem solve
• Ability to multitask and be flexible
• Demonstrate professionalism in all aspects of the job
• Lifelong learner to remain current on legal compliance/best practices

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Human Resources, Business Administration, or related field required; Master’s degree preferred
• 10 years’ experience in HR required
• SHRM and/or PHR certifications required
• Proficiency with Microsoft required
• Knowledge of HRIS required
• Experience with ADP a plus

PHYSICAL REQUIREMENTS AND WORK ENVIROMENT:

• Required to walk; stoop, kneel or crouch; reach with hands and arms
• Required to stand, sit, talk and hear
• Prolonged periods of time sitting at a desk and working on a computer
• Occasionally lift and/or move up to 15 pounds
• Travel to annual benefit meeting

HOW TO APPLY

Interested candidates should email their resume and cover letter to, HumanResources@johncooper.org